Montecito Rotary - Board Minutes

Present: Carolyn Brown, Sheryl Barnard, Phil Palmquist, Mark Magid, Paul Kremser, Jeff Kerns

The meeting was called to order at 11:12 am by President Carolyn Brown. It was M/S/P to approve the minutes of the July 12, 2011 meeting as submitted.

Finance Report: Presented by Phil Palmquist. He distributed a month-end report, requested by Carolyn, which generally does not represent an accurate picture of finances because we are on a cash accounting system. Instead, Phil will print the report just prior to our meeting. He will also provide quarterly reports which will be distributed to members the week prior to the Board meeting for their review. Phil stated that we have a surplus of about $650 with a number of members dues still pending.

Membership: Update was given by Jeff Kerns. He is scheduling a breakfast meeting with John Brinker, Lynda Nahra and Carolyn to review the list of potential members from last year and develop a membership plan. We currently have 38 members, down 2 from July 1. Carolyn shared that we want to seek quality, not necessarily quantity, in membership. We want everyone to be active.

Paul Kremser reported that he needs to meet with Vickie to determine the status of Grants 3 and 4. Carolyn has a check from Ottawa which will be forwarded.

Programs: Carolyn reported that we are still seeking a program for next week. (We actually asked Jeff Kerns to report on his bicycle trip and he will do it).

Family of Rotary: Sheryl reported that the next event will be the Art Museum and Arts and Letters on November 22.

Carolyn will speak to Mike Vail about distributing the dictionaries the end of September.

GSE: Rosslyn is coordinating the GSE program and the inbound team from Korea. She is seeking a venue for the welcome reception – hopefully someone’s home which could accommodate 50 – 60 people. She also requested $200 from our club to support GSE expenses. The funds were approved with a request that we be informed how they were spent.

International Projects: Mark Magid reported that Aaron Clark would be joining the committee (Paul Kremser is also on that committee). They will be contacting other clubs to explore collaborative projects. Possible projects are: Unite to Light/Goleta; Honduras Water Well Project with Santa Ana; Mark also shared that there a number of new projects in the Congo that he learned of while he was there.

Paul talked about the book project. Goleta Schools have about 2 pallets of books that could be shipped to the Philippines as we did before. He contacted SYV and Rick Zander who will check to see if they could be used. Robert Mislang, who is in the Philippines now, is also exploring possible projects.

Community Service: Ross and Kim have developed an interest survey which they will distribute to members to determine what projects we will conduct.

Present: Carolyn Brown, Jeff Kerns, Sheryl Barnard, Kim Davis, Robert Mislang, Ross Ray, John Glanville, Aaron Clark

The meeting was called to order at 11:08 by President Carolyn Brown. It was M/S/P to approve the minutes of the June 3, 2011 Board Retreat.

Carolyn announced that Paul Vit has submitted his resignation.

The District 8 Conference will be held October 21 – 23 in Carpinteria. We will be asked to help but most of the events are being coordinated by the Carpinteria clubs.

Carolyn included a list of all Board members and Committee Chairs in the Board packet.

Finance Report was given by Carolyn. We have $4,899 in the bank but she reported that the Golf Tournament proceeds had not been transferred. $16,000 will be deposited giving us a balance of $20,899.

Ross suggested we explore a new activity to replace the 50/50 raffle. She will research some possibilities and share them in August.

Budget was reviewed. It was suggested we add $1,000 to expenses for Community Service, and $750 for Public Service Awards. John Glanville’s VSC Committee requests that the following items also be included in the budget: four scholarships –$4,000, lunch at SBCC for Scholarship Awards -- $750, Ethics Essay -- $750, Vocational Service Offsite Lunch -- $750. It was approved to add those items to the budget.

There was discussion about additional scholarships, one given by Community West Bank and two by James Fenkner and his wife. That would bring the total to

John will research and report back.

Membership: Jeff Kerns reported that we have 40 members but with the resignation of Paul Vit that will bring us to 39. The committee will meet soon to strategize member recruitment.

Grants: Our Foundation grant cycle begins in October. We need to publicize the application process and deadlines.

Family of Rotary: Sheryl distributed the dates of the events scheduled thus far. Carolyn will include in the newsletter.

Sheryl also distributed the awards criteria for year-end club recognition and suggested that each committee meet and identify the 6 or more things they will work to achieve this year.

It was agreed that we will distribute the dictionaries to Cleveland students in September/October instead of February.

The meeting was adjourned at 12:02 pm.

Respectfully submitted,

Sheryl Barnard

Secretary